Exhibitor setup/teardown information

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Exhibit Setup & Tear-down Details

  • Aug 4, 2015 : Exhibit setup is 6pm-9pm
  • Aug 5 & 6, 2015: Exhibit room is open at 7am for exhibitors
  • Aug 5, 2015: Exhibit room is open to attendees 8am-7pm
  • Aug 5, 2015: Exhibit room is open to attendees for general reception
  • Aug 6, 2015: Exhibit room is open to attendees 8am-4pm
  • Aug 6, 2015: Exhibit take down is 5pm-8pm

Shipping Address – to ship exhibits to

Wyndham Lake Buena Vista Resort Hotel
1850 Hotel Plaza Boulevard
Lake Buena Vista, FL 32830, USA
(Hold for arrival on……PUT YOUR NAME AND COMPANY HERE)

  • Items and freight should not arrive any more than 3 days prior to the event
  • Mark the package clearly with your name and a telephone number they can reach you at.
  • If you are shipping materials ahead, it is a good idea to notify the hotel that you are doing so.
  • Any extended storage costs levied by the hotel are the responsibility of the exhibitor.
  • A receiving or storage change may apply depending on weight. Please contact the Security Director at the hotel for more detailed pricing for shipments.
  • Hotel contact information is: Local: 1 407-355-0550, Fax: 1 407-355-0504

General Information

2015 Exhibitor Opportunities Brochure & Prospectus (pdf)
Note: The exhibit hall floor plan can be found on page 3.

2015 exhibitor application form (pdf)

Exhibitor tables are priced at $875 each which includes:

  • one six foot table with skirting or a 10ft x 10ft area, 2 chairs, duplex electrical outlet
  • two vendor passes, which include ID badges and admission to the presentation room
  • you vendor passes are equivalent to full conference registrations so you can talk to and network with attendees throughout the symposium
  • additional vendor passes can be purchased for $200/each
  • breakfasts, coffee breaks, and lunches on Aug 5 and 6
  • admission to the general reception with cash bar on the evening of Aug 6th
  • exhibit room hours: Aug 5 & 6  (8:00am -5:00pm) and during the Aug 6th evening reception
  • exhibit setup: Aug 4 (6pm-9pm); room open at 7am on Aug 5 & 6; exhibit take down Aug 6 (5pm-8pm)